Recruitment

Work With Us

Executive Assistant

Salary

Attractive

Location

Hybrid

The Opportunity

NanOptima Limited is an ambitious and expanding SME that is developing controlled release drug depots that aim to reduce intraocular injections from 10-12 times, to as little as twice per year. By doing so we will radically improve the current standard of care for retinal diseases.

Lean Life Science Limited mission is to catalyse Innovation in Life Science through a unique collaboration of global pharmaceutical and healthcare companies, research institutions and public bodies will identify oncology innovations and leverage their combined insight and expertise to nurture them into investment ready start-ups. www.leanlifescience.com 

We have an opportunity for a highly skilled, personable, meticulous, and self-sufficient Executive Assistant / Office Manager. The successful applicant will have a central role in supporting the Executive Team over two companies: NanOptima and Lean Life Science. Salary commensurate with industry Senior Executive Assistant Role. The role will work full-time across two companies, with hybrid working.

Support the CEO by:

  • Delivering key activities through implementing current systems, and creating new efficiencies of running the business
  • Assist in Board reporting: Compile draft reports letters and documents, which include monthly strategic, scientific, and budget updates
  • Responsible for KPI / Scoring monitoring tools, and coordinating reporting
  • Review, amend, advise administrative procedures in line with continuous improvement
  • Maintain the Director’s appointment schedule by planning and scheduling meetings, conferences, teleconferences and arranging travel
  • Collate the Director’s and staff expenses for monthly reporting
  • Ensuring appropriate data storage, retention, and retrieval systems are in place and implemented in line with company policy
  • Ensuring efficient office operations and procedures, including updating and designing new systems
    Co-ordinate office supplies and equipment, including inventories of consumables
  • Arrange equipment maintenance, procurement of consumables and equipment as required

Support HR Admin, including:

  • Supporting the Company management team in the process of recruitment, selection, and retention
    Responsible for coordination of induction and orientation of all new staff
  • Implement the company health and safety policy, including recording, monitoring and reporting (in line with existing Company policies and Directors’ responsibilities)
  • Advising HR of any payroll amendments monthly
  • Monitor and support management of Director’s correspondence
  • Proactive in suggesting efficiencies and improvements

Support the Operations of the Company by:

  • Support full team in delivering objectives through process improvement, data collection, evaluation, and reporting
  • Act as IT co-ordinator, including management of email and other IT system accounts for individuals and the team overall
  • Coordinate implementation of learning and development plans for staff
  • Point of contact and information for team, when not available
  • Design, implement, review and adjust office policies by establishing standards and procedures

Skills

  • Work independently with minimal supervision, making operations decisions for the Company
  • Project management skills would be a significant benefit
  • Support and deliver events when required
  • Supplier relationship management, and Inventory control
  • Compiling and Managing processes as well as developing and implement new models of working which have identified efficiencies and cost savings
  • Reporting / writing skills /attention to detail
  • Strong IT skills (MS Excel, MS Word, MS Powerpoint, comfortable with new systems)

You will report directly to the Director and have responsibilities in delivering KPIs, balancing alignment with Company management objectives.

How To Apply

Please provide a CV and covering letter outlining your suitability for the role to jobs@nanoptima.com